What you get
Fjordbill creates a CSV file for the invoice import in QuickBooks Online (Settings ⚙ → Import data → Invoices). Each invoice line becomes one row, and rows that share an invoice number are combined into one invoice, which is how Intuit’s own sample file works. The file is free to create on every Fjordbill plan and nothing is sent anywhere until you share it.
| Column | What Fjordbill puts in it |
|---|---|
| InvoiceNo | Your Fjordbill invoice number, e.g. INV-0139 |
| Customer | The client name. It should match the customer’s display name in QuickBooks, or tick “Add new customers” during import |
| InvoiceDate / DueDate | MM/DD/YYYY |
| Terms | Due on receipt, Net 10, Net 15, Net 30 or Net 60 (left blank for other terms) |
| Memo | The job title and PO number |
| Item(Product/Service) | Left blank, so QuickBooks uses its generic “Sales” item. You can map your own items later |
| ItemDescription | The line description |
| ItemQuantity / ItemRate | Quantity and unit price |
| ItemAmount | The line amount. Sales tax and shipping are added as their own lines so each invoice adds up to the Fjordbill total |
Before you import
- Keep your invoice numbers: turn on Custom transaction numbers in QuickBooks’ sales settings first, or QuickBooks assigns its own numbers.
- Sales tax: Intuit notes that this invoice import isn’t available when sales tax is set up in your QuickBooks company. In that case, use the payments file described below.
- Limits: up to 1,000 rows and 100 invoices per file. Fjordbill warns you and lets you narrow the date range.
How to import Fjordbill invoices into QuickBooks Online
- Open Reports in FjordbillTap QuickBooks · Xero · Wave export and choose QuickBooks Online · invoices.
- Pick the date range and statusChoose the invoice dates to include, and whether you want all sent invoices or only paid ones. Drafts, voided invoices and estimates are never included.
- Share the CSVSave it to Files, Google Drive or email it to yourself, then open QuickBooks Online on a computer.
- Start the importIn QuickBooks Online go to Settings ⚙ → Import data → Invoices, then Upload a file. Tick “Add new customers” if some clients aren’t in QuickBooks yet.
- Map the columnsMatch each column to the field with the same name. Set fields you don’t use to “Not applicable”, and choose the MM/DD/YYYY date format.
- Review and importCheck the summary, select Start import, and fix any rows QuickBooks flags.
Alternative: import payments as bank transactions
If your QuickBooks company has sales tax set up, or you only want the money you received, choose QuickBooks Online · payments. Fjordbill writes the 3-column format QuickBooks documents for bank uploads (Date, Description, Amount), one deposit per payment. Upload it under Bank transactions → Link account ▾ → Upload from file, pick the account the money went into, and match the three columns. Future-dated payments are skipped.
Frequently asked questions
Can I export invoices from Fjordbill to QuickBooks Online?
Yes. In Reports, tap QuickBooks · Xero · Wave export and choose QuickBooks Online · invoices. You get a CSV that follows the columns of the QuickBooks Online invoice import, ready to upload under Settings → Import data → Invoices.
Is this an official QuickBooks integration?
No. Fjordbill doesn’t connect to your QuickBooks account and isn’t affiliated with Intuit. It creates a standard CSV file that you import yourself with QuickBooks’ own import tool, so there’s no app to authorize and no contract.
Does the export include sales tax?
Yes. Sales tax is added as its own line on each invoice, so the imported invoice totals match Fjordbill. Note that QuickBooks doesn’t offer the invoice import when sales tax is set up in your company; use the payments export in that case.
Does it work with QuickBooks Desktop?
The file is built for QuickBooks Online. QuickBooks Desktop uses different import tools, so you may need to adjust the columns.
Is the QuickBooks export free?
Yes. Reports and every CSV export are included in Fjordbill’s free plan.
QuickBooks, Xero and Wave are trademarks of their respective owners. Fjordbill is not affiliated with or endorsed by them. Import screens and limits are described as documented in each program’s help center in November 2026 and may change; check the program’s current help article if a screen looks different.